2025 AGM Notes

The meeting was called to order at 19:07 by Dylan Morgan (Secretary), there being a quorum of ten members present (Appendix 1), along with six non-members.

Kyle Leitch (President) sent apologies for not being able to attend the meeting; consequently, Julia Poetschke (Vice President) was appointed to chair the meeting.

Julia welcomed the members and gave a land acknowledgement.

The 2025 AGM Agenda and the 2024 AGM Minutes were approved without objection.

Julia presented the President’s Report (Appendix 2).

Mike Tapp (Treasurer) presented:

• Financial Report
• Financial Statement for Fiscal Year ending December 31, 2024
• Year-to-Date financial statements for 2025

There were no questions or discussion.

Ariane Larouche (Executive Director) thanked the outgoing directors.

Dylan reviewed the voting process.

Julia reviewed the current Board composition, and listed the candidates standing for election. Dylan asked for any additional nominations; there being no further nominations, the candidates introduced themselves (Lizzie Stone was introduced in absentia). There being no objections to any candidates, and there being fewer candidates than open positions, the following directors were elected:

• Julia Poetschke
• Kailey Morin
• Dylan Morgan
• Mike Tapp
• Lizzie Stone
• Kate Holbrook-Smith

The first resolution, concerning amendments to the Bylaws of the Society, was presented to the members. There being no questions or discussion, the resolution was presented for a vote, and was accepted with nine votes in favour. The bylaws, attached at Appendix 3, will be filed as the new bylaws of the association.

The second resolution was found to be moot, as the first resolution had passed and covered the same matter, and so was not presented to the members.

There being no further business the meeting was adjourned at 19:37.

President's Report: 

Trail Work Jan-Sept: 
Paid hours:

• 2025: 748 hrs
• 2024: 628 hrs

Volunteer  hours:

• 2025: 440 hrs
• 2024: 340 hrs

Summary

• Paid and recorded volunteer hours increased vs. prior year
• Stand out paid projects included: BSF to Happy Connector, Happy Trail, Back Pains, Gravitrout,  Hawaii 1,2,3, Live Like Lisa, Lower Mac, Nimby, Overnight Sensation, Wild Potato (SKWENKWíN) MTB & Horse
• Stand out volunteer projects included: The Trail Expo Pancake breakfast, the BSF to Happy Connector groundbreaking day with the Líl̓wat Youth, ​​Mission impossible 3, Back Pains, PVTA Trans Canada trail day #6, 9 trail days, Director hrs out working on trail are up (Luke and Kyle)

Director meeting volunteer hours:
Board meeting hrs per Director

• 2025: 20 hrs (10 meetings at 2hrs)
• 2024: 16 hrs (8 meetings at 2hrs)

Other meeting hrs

• 2025: 56 hrs of additional meetings
• 2024: 51 hrs of additional meetings

Summary

• Meeting hours up on 2024 due to extra board meetings, Trail & Project planning Committee meetings, onboarding a new ED and the re-work of the organization's Bylaws.

Events

• 2025: 9 trail days
• 2024: 8 trail days
• Third part event Organizers: 3 (Pemby Pounder trail run race,  PORCA MTB races, The Adventure Racing World Championship race in Pemberton)

Summary

• Number consistent with previous years. MTB, Moto, Hike and Equestrian user groups all had dedicated trail days

Psychopath: Learning and Next Steps

• Before moving onto other updates, I wanted to take a moment to address an important matter from earlier this year related to the Psychopath trail project. 
  • Due to a series of miscommunications unauthorized work took place on the old road bed sections in April 2025
  • This should not have happened. The PVTA take accountability for this, particularly given our shared responsibility to follow proper authorization processes with respect to Líl̓wat's Title and Rights.
  • As soon as we were made aware an action group was formed and two days later PVTA board and staff met on trail to review what occurred, offer insight and an apology with Líl̓wat Title & Rights, PWA, PORCA, SPCF. 
  • We’re moving forward with repairing the trail in collaboration with Lil’wat Title and Rights and a Lil’wat monitor
  • We’re committed to continuing these conversations and applying these learnings as we move forward as a community

• The following recommendations were made:
  • Review by the Líl̓wat Referral Committee on their wishes for next steps
  • The write up of a full Work Proposal for review by the Trails Working Group
  • Co-ordination with the Líl̓wat Titel and Rights Department to determin suitable times for a field technician to be out on site while the final trail clean up is done
  • Developing a renewed protocol with the Trails Working Group and specifically the Líl̓wat Titel and Rights Department to strengthen and clarify our trail working processes going forward.
  • Created a new board role “Authorizations + Stakeholder Relationships” to strengthen our org focus

Accomplishments
16 kiosk maps installed in the community with 3 more yet to go up
Projects presented at the Trails Working Group:

• Lower BSF and Indy 500 full, partial or no decommission
• Signage designs updated for shared Horse/Hike/MTB trails
• Trails Master Plan review
• Green descent trail project
• Psychopath Work Proposal

Projects approved through the Líl̓wat Nation Referral Committee

• Lower K2 safety chicains 
• Minesweeper moto trail
• Psychopath Work Proposal

Projects granted a Section 57 through RSTBC:

• BSF to Happy Connector

Of note:

• Lower K2 MTB trail safety chicanes: Approved by the Líl̓wat Nation Referral Committee and the Village of Pemberton to start work
• Minesweeper moto trail: Approved by theLíl̓wat Nation Referral Committee for a Section 57 application to be sent to RSTBC

Membership
Individual memberships

• 2025: 26
• 2024: 730

Corporate memberships

• 2025: 28
• 2024: 10

Giving back:

• 5% of all membership fees go back to the Líl̓wat Recreation Department est. $700 for 2025

Summary

• PORCA membership count is no longer included in the PVTA membership count. However this year PORCA still made a donation of $20 per membership back to the PVTA to directly support MTB trail work! 
• Corporate membership up due to in-house Corporate membership drive project

Fundraising
Fundraising income generated to cover trail days, trail crew hrs. e.g. Trail day events, bike raffles.

• 2025: $14,700 (Trail days: $3,600 + Bike Raffle $10,600 + Trail Expo Pancake Breakfast $500)
• 2024: $4,920 (Trail days: $3,200 + Trail Expo Pancake Breakfast $500 + Fundraising event $1,220)

Summary

• Fundraising income up in 2025 vs. 2024 due to Bike Raffle

Supporters

• We would like to thank all our generous 2025 sponsors and partners who helped us this past year from local businesses to the Federal Government. These are listed on our website: Local businesses to the Federal Government. 
• Pemberton Valley Utilities Services (PVUS) for our local government core funding 
• PORCA for their substantial donation of $20 per member
• Special thanks to PVHA, PDBA and PORCA for their continued support & collaboration
• Thank you also to these key 2025 grant donors: Rotary Club of Pemberton, Lions of Pemberton, Trans Canada Trail Grant, BC Gaming Grant, WCF for PORCA - Sustainable Trail Building Workshop, WB Foundation

Advocacy

• Sustainable trail building and maintenance workshop with PORCA
• International Trails Day with Trans Canada Trail

Some key upcoming 2026 Projects

• Finish the BSF to Happy connector trail construction
• Add safety chicanes to the bottom of Lower K2
• Install signage for the Mosquito Lake zone equestrian loop
• Install signage for the One-Mile Lake hiking loops
• Green descent trail to be presented to the Líl̓wat Nation Referral Committee and the Village of Pemberton for approval
• Look at improving trail safety on Cop Killer
• Look at installing a more beginner friendly drop on Crosstown Jumps
• Re-work of the PVTA membership programme
• Developing MOU's with partner organizations
• Update our constitution