LAND ACKNOWLEDGEMENT The Pemberton Valley Trails Association are grateful to live, work and recreate on the unceded lands of the Líl̓wat Nation. We are committed to deepening our understanding and respect for the Líl̓wat Nation and the land
In Attendance: Crystal Conroy, Kyle Leitch, Luke Dejager, Darren Nicoll, Mark Beaton, Andrew Benson, Aimee Fishman, Allie Gilchrist, Jay Molloy, Paul Horan, Eric Ayotte, Jack Lowrie, Kailey Morin
Call to Order: Kyle: I call to order the 2023 Annual General Meeting of the PVTA. Time: 9:47
Please ensure that you have signed in.
Approve the 2023 AGM Agenda: Kyle: Could I have a motion to approve the 2023 AGM Agenda as distributed?
MotionBy #1 Aimee Fishman #2: Luke De Jager
Approve the Minutes of the 2022 Annual General Meeting: Kyle: Could I have a motion to approve the Minutes of the 2022 AGM (by someone who attended last year). Motion By #1 Luke De Jager #2 Aimee Fishman
TrailForks Usage Stats (Jan-Sept):
Work In Progress:
2024 Future Plans and Opportunities:
Projects identified from the TMP. These are vision projects. Nothing is yet signed off on, however we’d like to share what we are working towards. We’ve heard unanimous feedback from the community via the PVTA & PORCA community surveys that these are the most requested. We are aware, we are listening and if everyone is in agreement we will help action in a respectful, courteous and managed way.
2023 became the year the PVTA reached financial stability. This means a more stable and sustainable future for Pemberton’s Trail Network. More trail work, finishing year old projects, starting new, more support staff including as of 2022 a new ED and in 2023 two more trail builders to assist our Trail Builder Darren Nicoll. To further strengthen the organization's future we have a vision to bring in more part time staff for 2024 and bring the PVTA away from an unstable purely volunteer run organization to a more stable and reliable staffed model. TMP Page 71
All this in thanks to no small part, our membership largely at this point still coming through the MTB community and PORCA. Plus new for 2023 two large events which paid back into the trails inc. The Trans BC Bike Race and the Xterra Pemberton Run Race. Also thanks to PVTA Trails Director Will Cadham of Specialized and The Free Radicals who organized a successful Bike raffle not to mention denoted bikes for PORCA and the Líl̓wat youth.
For more specifics on financials, grants etc. I’d like to pass over to our A-team ED Allison Gilchrist and Treasurer Andrew Benson.
Grants & funding:
Approve 2022 Financial Statements: Kyle: Could I have a motion to accept the Financial Statement for Fiscal Year ending December 31, 2022 (See AGM handout). Motion By #1 Luke De Jagger #2 Aimee Fishman
If anyone wants more recent financial statements, please reach out to us.
Election of Directors: We would like to begin the Elections to the Board of Directors.
Outgoing Directors: We have 2 outgoing directors- Crystal Conroy Communications “Crystal was a huge part in the rejuvenation of the PVTA. Her dedication, passion and enthusiasm to work as a volunteer and provide such a huge commitment to her community will not be forgotten. Thank you Crystal!”
Madison - Community engagement. Gratitude for the membership survey work that was done for the PVTA.
We want to thank them for their contribution, dedication, support and hard work over their time on the board.
i) Two vacant positions on the Board for a 2 year term:
The following individuals submitted applications. The board has selected the following candidates who have the support of the board.
ii) Current Board Member Positions up for election that will be filled by incumbents after being filled mid term:
Motion to approve election of all nominated candidates to the 2023 board. (Must be nominated and seconded by a member in good standing with the PVTA.)
Motion to approve Nominated By: #1 Aimee Fishman #2 Luke De Jager
iii)Positions continuing on in the second year of their term:
Adjournment: Meeting is Adjourned Time: 10:23
*time to clear up and head out on trail to Overnight Sensation for our trail day** There will be a BBQ after. I’ll now pass over to Darren and Mark who have all the details on that.